Georgia Library Association (GLA) Records | Valdosta State University Archives and Special Collections

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Collection Overview

Title: Georgia Library Association (GLA) Records

ID: MS/595

Extent: 78.0 Boxes

Date Acquired: 08/08/2005

Scope and Contents of the Materials

The Georgia Library Association traces its history back to the Georgia Library Club in 1897. This is the largest library association and the oldest. Its activities are documented here. This collection contains materials dating from 1897 to present day. These materials cover a range of Georgia Library Association topics including: financial records, associational policies, committee meeting minutes, general reports and correspondece, conferences, as well as GLA project information. The Georgia Library Quarterly is also included in this collection.

Administrative Information

Acquisition Source: Jack Fisher and Guy Frost

Acquisition Method: Signed Deed of Gift by Jack Fisher (GLA Archivist) and Guy Frost turning the records over to VSU Archives. Archives had been turned over by Emory University Prior to this, but Deed of Gift was with Fisher.

Appraisal Information: A folder in the Director's office contains the deed of gift, inventory files from Emory University, and Accession Records from Emory University.

Box and Folder Listing

Browse by Box:

[Box 1],
[Box 2],
[Box 3],
[Box 4],
[Box 5],
[Box 6],
[Box 7],
[Box 8],
[Box 9],
[Box 10],
[Box 11],
[Box 12: GLA Records, 1963-1980],
[Box 13],
[Box 15],
[Box 16],
[Box 17: Box 30, 1973-1980],
[Box 18],
[Box 19],
[Box 20],
[Box 21],
[Box 22],
[Box 23],
[Box 24],
[Box 25],
[Box 26],
[Box 27],
[Box 28],
[Box 29],
[Box 30],
[Box 31: Box 31, 1980-1985],
[Box 32],
[Box 33],
[Box 34],
[Box 35],
[Box 36],
[Box 37],
[Box 38: 1977-1998],
[Box 39],
[Box 40],
[Box 41],
[Box 42],
[Box 43],
[Box 44],
[Box 45],
[Box 46],
[Box 47],
[Box 48],
[Box 49],
[Box 50],
[Box 51],
[Box 52],
[Box 53],
[Box 54],
[Box 55],
[Box 56],
[Box 57],
[Box 58],
[Box 59],
[Box 60],
[Box 61],
[Box 62],
[Box 63: Contains COMO 2003 materials, membership flyersm GLQ magazine, Executive board minutes 1993, 2000, 2006-2007, and tax exemption information.],
[Box 64],
[Box 65: Cassette Tapes, Microfilm, Pictures,, 1971 - 1978],
[Box 66],
[Box 67],
[Box 68: GLA Records, 2006-2012],
[Box 69: GLA Awards, 1971-2008],
[Box 70],
[Box 71: Miscellaneous Papers, 1988-2002],
[Box 72: GLA Papers],
[Box 73: Georgia Library Association, 1971-2002],
[Box 74],
[Box 75],
[Box 76],
[Box 77: Financials, 2001-2011],
[Box 78],
[Box 79],
[Box 80],
[Box 81],
[Box 82: COMO Records 1994-2008 (1998 missing)],
[Box 83: GLA Files - assorted],
[Box 84: GLA Photos],
[Box 85],
[Box 86],
[Electronic Records 01: Georgia Library Association (Electronic Records), 2005-2010],
[Electronic Records 02: Georgia Library Association Floppy Disk Migration, 1995-1998],
[Electronic Records 3: Georgia Library Association, 2010 -, 2010 -],
[Folder 1: GLA-List Serve, 01/01/02-08/30/02],
[Folder 8: GA COMO Miscellaneous Finacial Records, 1995-1996],
[Item 1: Posters],
[Series 1: Georgia Library Quarterly, 1985-2011],
[All]

Box 51

Folder 1: GaCOMO XII - 2000 Check Requests & Deposits, 12/31/99-04/30/01: 1. Revised COMO XII Distribution of Funds 2. Itemized Categories Report 2/28/00 Through 2/11/01 3. Georgia Council of Media Organizations COMO XII - 2000 Check Requests check# 1019 - 1118 4. Invoices - 10/31/00 5. Listing of itemize checks - total deposit of $14100.00 6/19/2000 total deposit of $9000.00 7/24/2000 total deposit of $14400.00 9/1/2000 total deposit of $1500.00 10/5/2000 total deposit of $2100.00 10/31/2000 total deposit of $600.00 11/13/2000 total deposit of $300.00 11/30/2000 6. Bank of America customer receipts deposit #1 - $5,879.00 09/07/00 deposit #2 - $5,896.00 09/12/00 deposit #3 - $5,536.00 09/16/00 deposit #4 - $5,550.00 09/19/00 deposit #5 - $5,781.00 09/22/00 deposit #6 - $5,663.00 09/25/00 deposit #7 - $5,513.00 09/28/00 deposit #8 - $4,381.00 09/29/00 deposit #9 - $6,948.00 10/02/00 deposit #10 - $6,793.00 10/02/00 deposit #11 - $5,797.00 10/05/00 deposit #12 - $3,847.00 10/10/00 deposit #13 - (cash) $1,719.00 10/16/00 deposit #14 - $5,833.00 10/16/00 deposit #15 - $1,580.00 10/16/00 deposit #16 - $3,574.00 10/20/00 deposit #17 - $326.00 11/22/00 7. Servico Hotels and Resorts - Application for Credit 12/31/99 8. Fax 1/18/2000 To: Holiday Inn Beach Resort From: The Media Center at Eagle's Landing High School 9. Disk #1 in blue clear case - COMO 2000 (black disk, orange strpied label) Como.QDF Como.QEL Como.QSD Q3.DIR 10. Disk #2 in blue clear case (black disk, blue brand label) 13 files 11. Bank of America statements evelopes March 2000 - ending balance of $5,088.40 April 2000 - ending balance of $5,017.24 May/June 2000 - ending balance of $4,818.74/ $18,685.74 July/August 2000 - ending balance of $27,573.24/ $26, 495.60 Sept. 2000 - ending balance of $83, 877.36 Oct. 2000 - ending balance of $94,112.54 Nov. 2000 - ending balance of $84,693.31 Dec. 2000 - ending balance of $80, 499.74 Jan. 2001 - ending balance of $77,203.86 Feb. 2001 - ending balance of $34,950.09 Mar. 2001 - ending balance of $24,379.76 April 2001 - ending balance of $5,251.40
Folder 2: COMO VIII Conference, 1996-1997: - large red binder 1. NationsBank statements Dec. 96 - June 97 2.COMO VIII Conference, Columbus 1996; Reimbursement Requests v.70 3. green tab > Deposit Vouchers 4. red tab > Vouchers 5. white tab > Deposits 6. orange tab #1 > Bank Statement 7. orange tab #2 >Reimbursements 8. blue tab > Speaker Contracts; July - Sept. 1996
Folder 3: 1995 COMO Registrations after 09/15/95, 1995: 1. 1995 GA COMO Deposit Record for September 20, 1995 2. 1995 GA COMO Deposit Record for September 21, 1995 3. COMO Registration Form(s) 4. Navigating the World of Information October 26/28,1995 Preregistration(s)
Folder 4: 1995 COMO Registrations 08/07/95 - 09/15/95, 08/07/95-09/15/95: 1. "Navigating the World of Information" Preregistration(s) Georgia Council of Media Organizations Cooperative Ventures VII, 1995 Jekyll Island, Georgia 2. COMO Registration Form (s) After 09/15/95 Georgia Council of Media Organizations Cooperative Ventures VII, 1995 Jekyll Island, Georgia
Folder 5: GLA 1994 and 1995 Check Register, 1994-1995: Blue notebook containing print of check register
Folder 6: Check register 01/11/96-10/06/98, 01/11/96-10/06/98: Check register listing 01/11/96-10/06/98 Green Notebook
Folder 7: Conference materials 1989-1995, 01/01/89-12/31/95: 1. Transparency GLMA/GLA/GAIT/GAMER 2. COMO logo, (Graphics) Cooperative Ventures VII, (Memo) Bluegraphics to David Overton 10/18/95, (Fax) JLH Consulting to Bob Richardson refering to ordered of XXXL t-shirts 10/17/95, Request to Check form to Bluegraphics referring to conference t-shirts 10/30/95 with invoice attached (invoice #1080) 10/25/95, Request for Check form to Bluegraphics referring to conference t-shirts with invoice attached (invoice#1158) 11/13/95 3. Invitation honoring The Gerogia General Assembly to Celebrate Library Legislative Day Wednesday, 1/30/1991, noon at the Georgia Deport at Underground located in Atlanta. 4.LOGO (CVII), (Letter) Bob Richardson to Robert Harrell requesting a "slick" copy of Cooperative Ventures II to make buttons for the conference 01/31/1990, Copies of Cooperative Ventures 03/8/90-03/10/90 logos 5.Honorary Life Membership Certificate, Certificate of Appreciation presented to Bob Richardson 05/01/91-04/30/92, copy of the Honorary Life Membership 6.Money Receipts Book, Copies of Money Receipts for customers who purchased gifts items at the GLA/ALA Exhibit 06/23/91-07/02/91, GLA/ALA Exhibit Booth Report 07/26/91, GLA Administrative Coordinator's Position/Duties information sheet revised 07/27/95, ALA 110th Annual Conference Booktable/Small Press Information sheet 06/29-07/2/91, (Memo) Barbara Macikas to 1991 ALA Annual Conference Exhibitors April 1991, (Memo) Sharon W. Self to GLA Executive Board Members 05/05/1993, (Memo) Alan Kaye(GLA Treasurer) to Mr. Robert J. Richardson 02/25/1995, Cooper Ventures V Conference Store Price List 10/14-10/16/93, (Fax) Betsy Griffies to Bob Richardson placing order for ribbons and mugs from Shadoo Advertising Specialties 04/11/91, (Fax) Betsy Griffies to Bob Richardson approval of the designs/slogans items for the ALA Store 03/07/91, GLMA Company Store items price list, COMO's Coastal "Carry-Home" Store Price List, ALA Graphics Order price list 7.Georgia Sales and USE Tax Info., Certificate of Registration issued by the State of Georgia Department of Revenue Sales and Use Tax Division 06/29/91, (Fax) Duckworth Libraries at Young Harris College to Jennifer at ARA 09/26/95, Copies of State Tax Application with Certificate of Registration attached 06/29/91, Copies of Sales And Use Withholding Tax Application 06/12/91, Sales and Use Tax Report, Copies of the State Tax Application Business Relationships Form 06/12/91, Georgia Department of Revenue Taxpayer Registration Booklet, Request for Taxpayer Identification Number and Certification with Memo attached 06/19/1995 8. Internal Revenue Service, Letters from Department of Treasury IRS informing Georgia Library Association that they are no longer liable for filing tax return 10/09/91, Letter from the Department of Treasury IRS informing Georgia Library Association they have not received their tax return, Form 941 9. T-Shirts and Mug sent ALA in San Francisco-1992, (Memo) Bob Richardson to Gerald Hodges enclosed Info. Sheet 100 order Forms 05/15/92 10.Georgia Library Association Table at Public Library Assn. Conference March 1994 containing Revenue and Expenditures, GLA Merchndise Sold at Conference, Como Report 1995, (Fax) To Patsy Harris to informed that she overlooked the screen charge 11/30/95, COMO IX Program Addendum information sheet, Maps of Jekyll Island Convention Center and Jekyll Island Activities Center, Conference Exhibit Application 10/26-10/28/95, (Fax) Invitiation to Zumwalt Associates for the seventh joint conference sponsored by GLA, GLMA, GAMER 05/1995, Pre-Registration application for the Navigating the World of Information 10-26-10/28/1995, Mail Registration Form to GLMA, Inc., COMO Housing Request sheet, Tentative Concurrent Sessions sheet 10/27-10/28/96, Pre-Conference Workshops sheet 10/26/96, Preliminary Conference Schedule sheet 10/26-10/28/96, Tentative Concurrent Sessions for 10/27-10/28/96, (Fax) Freeman Decorating Company to Deb March containing information of the number of Booth/Name 10/1/96, Map of Georgia Council of Media Organization 10/9-10/11/96, Retooling for the Information Revolution Pre-Registration Form Packet 10/9-10/11/96, Ehibits Report COMO VIII October 9-11 10. Georgia Library Association Handbook 1993