Valdosta State University Archives & Special Collections
Valdosta State Archives Digital Preservation Lab
Workflow manuals for Archives staff, student workers, and project collaborators.
Use this site as the primary entry point for institutional guides, standards, protocols, and reference material supporting digital preservation and description workflows.
Guides
Step-by-step workflow manuals for recurring Archives processing and project tasks.
| Guide | Description |
|---|---|
| VDT Photo Index | Step-by-step photo index processing for the Valdosta Daily Times collection. |
| Scanner to ArchivesSpace | End-to-end digitization workflow for documents and bound materials from scan through ArchivesSpace. |
| Bookeye Scanner Workflow | Overhead scanner workflow for bound materials, with preservation-quality capture settings. |
| Digitizing Photographs | Capture and process workflows for prints, negatives, and slides. |
| ArchivesSpace Digital Objects | Process for creating and linking digital object records in ArchivesSpace. |
| VText to ArchivesSpace | Metadata and linking workflow for moving digital objects from VText into ArchivesSpace. |
| Community Archives Projects | General workflow for community archives digitization and description projects. |
| Patron Projects Planner Guide | How staff use Microsoft Planner to track patron requests from intake to completion. |
| Volunteer Indexing Projects | Training and project guides for volunteer and student indexing work. |
| Photo Metadata | Embedded metadata workflow for digital photographs. |
Standards
Shared conventions that keep naming, format, and processing decisions consistent across workflows.
| Name | Description |
|---|---|
| File/Folder Naming | Canonical naming rules for files and folders used across workflows. |
| Recommended File Formats | Preferred preservation and access formats for common archival content types. |
| More Standards (in progress) | Placeholder for upcoming standards. |
Protocols & Policies
Operational and policy-level guidance for stewardship, storage, and long-term program support.
| Name | Description |
|---|---|
| Protocols Hub | Central access point for protocols and policy documentation. |
| Digital Preservation & Storage Procedures (in progress) | Placeholder for detailed preservation planning and storage procedures. |
Reference
Quick-access links to support resources, related services, and documentation entry points.
| Name | Description |
|---|---|
| Reference Hub | Hub for links to Archives websites, forms, and related resources. |
| Additional Reference Guides (in progress) | Placeholder for expanded quick-reference documentation. |
Valdosta State University Archives and Special Collections