5. Edit an Existing Item

Use this section for metadata corrections, file updates, and record maintenance.

Goal

Safely update existing records while preserving metadata quality and file integrity.

Prerequisites

• Permission to edit items in the collection
• Item located by browse, search, or Admin Search
• Change details documented before editing

Find the Item

• Browse within collection
• Search by title or identifier
• Use Admin Search for broader retrieval

Item Editing Areas

• Status
• Metadata
• Bitstreams
• Relationships
• Version history

Edit Metadata

1. Open the item edit view.
2. Add, edit, or remove fields as needed.
3. Save changes.
4. Verify display formatting and field order.

Edit Files (Bitstreams)

1. Add or remove files as needed.
2. Replace incorrect files.
3. Update file descriptions.
4. Re-check file ordering and primary file settings.

QC Checklist

• [ ] Changes are saved and visible
• [ ] Metadata remains complete and consistent
• [ ] Files open correctly after changes
• [ ] Item still appears in expected collection context

Troubleshooting

• Save conflicts: refresh and re-apply edits carefully
• Missing file after edit: re-upload and confirm bitstream visibility
• Unexpected display: verify metadata labels and field mapping